Skip to main content

Home2015 Exhibitors
 

Why Exhibit?

The NHWC Conference attracts a wide array of agencies, organizations and individuals reflecting the breadth of involvement in real-time hydrologic warning systems, including:
  • U.S. Geological Survey
  • National Weather Service
  • U.S. Army Corps of Engineers
  • Bureau of Reclamation
  • Federal Emergency Management Agency
  • State and local emergency management agencies
  • Water resources agencies
  • Aqueduct and water conveyance agencies
  • Environmental resources/land management agencies
  • Climatologists
  • River authorities
  • Flood control districts
  • Public works agencies
  • River levee operations
  • Engineering departments
  • Native American tribes
  • Utility companies
  • Researchers
  • Consultants and engineering companies
  • Providers of products and services
  • Non-profit institutions
Many attendees at the conference are seeking product and service information to support the development and/or enhancement of their community’s programs and make decisions based on what is displayed at the Exposition.  Products and services that may be part of a real-time hydrologic warning system include:
  • Meteorological/hydrological sensors and gauges
  • Satellite and radio data communication technologies
  • Meteorological/hydrological consultants and service providers
  • Information management technologies 

Exhibiting Schedule

Conference dates: Tuesday, June 16, 2015 to Thursday, June 18, 2015 at the Crowne Plaza at Historic Union Station, Indianapolis, Indiana

  • Exhibit set-up:       Monday, June 15, 2015 - 12:00 P.M. to 7:00 P.M.

                                    Tuesday, June 16, 2015 - 8:00 a.m. to 12:00 p.m.

  • Exhibiting hours:   Tuesday, June 16, 2015 – 1:00 p.m. to 5:00 p.m.

                                    Wednesday, June 17, 2015 – 8:00 a.m. to 5:00 p.m.

                                    Exhibitor reception – 5:00 p.m. to 7:00 p.m.

                                    Thursday, June 18, 2015 – 8:00 a.m. to 1:45 p.m.

  • Exhibit take-down: Thursday, June 18, 2015 – 1:45 p.m. to 5:00 p.m.

Purchasing Information

All exhibit booths are available on a first come, first served basis. Once each booth is purchased it will be reserved and removed from availability. If additional space is desired, multiple exhibit booths may be purchased and combined, if adjacent to each other.
 
2015 Booth Exhibit 

Exhibitor Booth Rates

                                    Before 3/20/2015       After 3/20/2015

NHWC Member*                  $800                           $950

Non-Member                         $950                        $1,050

There is a $200 discount on a second booth for both members and non-members.

*Must be a group membership not an individual membership

Booth rates include:

·       8' deep by 10’ wide booth with pipe and drape backdrop and side drapes – blue show color

·       (1) 8' by 30” draped table, (2) chairs, and wastebasket with liner

·       (1) 7” x 44” booth ID sign

·       Listing in the NHWC conference program and on the NHWC website until December 31, 2015

·       Recognition at the opening plenary session 

·        (2) drink coupons for the Exhibitor Reception and the ability to advance purchase additional coupons

Booth rates do not include registration for exhibitor representatives who must register separately.

Registration powered by RegOnline

Exhibitor Representative Registration

All exhibitor representatives must be registered for the conference and will receive all the benefits of conference attendance (including participation in workshops, technical sessions, breaks and lunches).

Full 3-day conference registration fees are:

·      NHWC members and speakers: $550 prior to May 15, 2015 and $650 after May 15

·      Non-members: $650 prior to May 15, 2015, $750 after May 15, 2015

Single day registration fees are:

·      NHWC members and speakers: $250/day

·      Non-members: $300/day

Special hotel rates of $151 + taxes (currently 17%, but subject to change) per night are available at the Crowne Plaza at Historic Union Station.  Hotel reservations can be made online from the NHWC webpage or by calling (317) 631-2221 and referencing “National Hydrologic Warning Council” to secure the group rate. The hotel will honor this special rate until May 25, 2015. Government rate rooms available $98 + taxes per night (subject to availability.)

Exhibitor Guide

The Conference Exhibitors Guide from George Fern Exposition & Event Service the official service contractor can be viewed here - NHWC Exhibitor Kit. The Conference Exhibitors Guide contains key pieces of information regarding the conference including:

·       Basic exhibitor information: booth information, move in and set up, hall hours, tear-     down, and registration and check-in

·       Freight/material handling

·       Exhibit Rules, Policies and Regulations

·     Order form for show services and equipment

·       Exhibitor badge form: must be completed and returned to exhibits@hydrologicwarning.org

·       Hotel directions and transportation information

·       Exhibit hall layout and contact information

Terms and Conditions

By registering to exhibit at the NHWC Conference the following conditions are agreed to:

·       Exhibitor agrees to exhibit for the hours specified and abide by the conditions established by NHWC and the host hotel for the exhibits.

·       Exhibitor assumes responsibility and agrees to indemnify and defend NHWC and its agents against any claims or expenses arising out of its use of the exhibition premises.

·       Exhibitor understands that NHWC does not maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

·       Cancellations of exhibit booths up the end of the day on May 17, 2015 (Mountain Time) will be subject to an administrative charge of 25% of fees paid. No credit card fees imposed by online registration will be refunded. Cancellation of an exhibit booth after this date will receive no refund and the cancelled exhibitor will be recognized instead as a sponsor of the Conference.

·       Cancellations of exhibitor representative registrations up to the end of the day on June 8, 2015 (Mountain Time) will be subject to an administrative charge of 25% of fees paid. No credit card fees imposed by online registration will be refunded. Cancellation of an exhibitor representative registration after this date will receive no refund. Substitution of an exhibitor representative is allowed without a charge or deadline.

·       Cancellations and requests for refunds must be submitted to the NHWC Treasurer on the form titled National Hydrologic Warning Council Refund Request Form on the NHWC website and also sent to exhibits@hydrologicwarning.org. The date and time of receipt will be established by the NHWC Treasurer based on e-mail or mail delivery receipt.


Further Conference Information


For information on exhibiting, please contact exhibits@hydrologicwarning.org.

 

This website is sponsored by:
   
 

To advertise on this page or in the NHWC Transmission newsletter, click 
NHWC Advertising  and follow the instructions.